How it works for your profession.
1 / 10 - Graphic Designers & Artists
Track project hours, bill by deliverable, and keep every revision round on record.
Built for Canadian tax law.
Not adapted for it.
A sampling - your accountant or the CRA T2125 guide has the full list.
Your professional development is deductible.
Find courses and workshops relevant to your work. Track licence renewal dates so nothing lapses. Log the cost - it's a CRA-deductible business expense.
How it works
Three steps. No accountant required.
Log as you go
Photograph receipts, log trips, and track time from your phone. Everything is captured the moment it happens.
Invoice your clients
Create a professional invoice in minutes. HST is calculated, your number appears where CRA expects it, and you email it straight from the app.
Export at tax time
Open reports on your desktop, pull your Profit & Loss or Sales Tax Summary, and hand your accountant a CSV. Done.
Everything you need to run your business.
Not a generic accounting app with Canadian settings bolted on - built from the ground up for how Canadian freelancers actually work.
Invoicing
Create professional invoices in minutes. HST is calculated automatically, your number appears where CRA expects it, and you can email directly from the app.
Expenses & Receipt Scanner
Photograph a receipt and it reads the merchant, date, amount, and HST. Every expense maps to a T2125 line so your tax return is already organized.
Time Tracking
Start a timer or log hours manually. Pull tracked time directly into an invoice - no copying, no calculating, no forgetting what you worked on.
Mileage Log
Log business drives and the app calculates your CRA deduction at the current rate. Year-to-date totals are always visible at the top of the page.
Reports
Eight CRA-ready reports - Profit & Loss, Sales Tax Summary, Revenue by Client, and more. Export any of them to CSV for your accountant. Available on desktop.
Learning & Licences
Professional development is tax-deductible. Find relevant courses based on your work, track renewal dates for licences, and log what you spend on learning.
Send a professional invoice in under two minutes.
HST is calculated automatically, your registration number appears exactly where CRA expects it, and you can email the invoice directly from the app - no PDF attachment required.
| Description | Hrs | Rate | Amount |
|---|---|---|---|
| Brand Identity Design | 12 | $85 | $1,020 |
| Website Revisions | 8 | $85 | $680 |
Photograph a receipt. The rest is done.
Point your phone at a receipt and it reads the merchant, date, amount, and HST. Every expense is automatically mapped to its T2125 line - so when tax time comes, your CRA schedule is already organized.
Track time. Pull it into an invoice. Done.
Start a live timer or log hours after the fact. When it's time to bill, select the unbilled entries and they drop straight into your invoice - no spreadsheet, no calculator, no forgetting.
Every business drive is a tax deduction. Log it.
Log a trip in seconds - from, to, purpose, and client. The app applies the current CRA rate and shows your year-to-date deductible amount at the top of the page. No more guessing at tax time.
Eight CRA-ready reports. One click to CSV.
Profit & Loss, Sales Tax Summary, Revenue by Client, Expense Details, and more - all formatted the way your accountant expects. Export any report to CSV and you're done.
Best viewed on desktop for full export options.
Built for your type of work
Freelance Folio adapts to how you work - whether you bill by the hour, by the project, or by the day.
Graphic Designers & Artists
Built for creative work.
Track project hours, bill by deliverable, and keep every revision round on record.
Invoice
Studio North - Brand Identity
$3,200.00
Time
Logo revisions · 2.5 hrs
$312.50
Invoice by project or deliverable
Bill per logo, per phase, or per revision round - not just by the hour. Add line items for print production, licensing, or rush fees.
Time tracked per revision round
Start the live timer when a revision request comes in. Every round is logged so scope creep is visible and billable.
Software as a deduction
Adobe CC, Figma, Canva, and stock subscriptions are all deductible. Photograph the receipt and it's categorized automatically.
Realtors
Built for commission income and deal expenses.
Track commissions, log client meeting mileage, and keep every deal's expenses organized.
Income
Commission - 42 Birchwood Dr.
$25,000.00
Expense
Listing photos · client gift
$1,500.00
Every showing tracked
Log mileage to showings, open houses, and client meetings. The CRA rate is applied automatically - no spreadsheet needed.
Deal expenses organized
Staging, photography, client gifts, and signage are all tracked per deal. Tax time is organized before it arrives.
Commission income separated
Commission is tracked separately from HST. Your Sales Tax Summary shows exactly what you collected and what you owe CRA.
AirBnB Hosts
Built for short-term rental income.
Track rental income per property, log cleaning and maintenance costs, and separate personal from business use.
Income
Rental - July · Lakeview Suite
$3,200.00
Expense
Cleaning · supplies · repairs
$280.00
Cleaning and supply costs
Log every cleaning fee, restocking run, and repair bill. Costs are categorized to the right T2125 line automatically.
Platform fees as deductions
AirBnB service fees, photography, and listing costs are all deductible. Track them as they come in so nothing is missed at year end.
Income tracked per property
See rental income by property and by month. Know exactly what each listing earns and what it costs to run.
Caterers & Sommeliers
Built for caterers, sommeliers, and food professionals.
Invoice per event or service, track ingredient and supply costs, and log travel to every venue.
Invoice
Wine pairing dinner - private event
$1,800.00
Expense
Supplies & ingredients · Oct event
$320.00
Ingredient and supply costs
Log food, beverage, and supply purchases per event. Pass-through costs stay separate from your income so your margins are always clear.
Travel to every venue
Drive to tastings, events, and client kitchens. CRA mileage rate applied automatically for your deduction.
Certifications and courses
Sommelier programs, food safety certifications, and professional tastings are deductible. Track them in the Learning section.
Photographers & Videographers
Built for shoot days and editing sessions.
Quote shoots, track editing hours, and invoice licensing fees with ease.
Invoice
Wedding shoot + editing
$2,800.00
Expense
Lens rental · location
$340.00
Usage rights as a line item
Add licensing fees, exclusivity, and usage rights directly to your invoice. Clients see exactly what they're paying for.
Mileage to every location
Log the drive to every shoot. The CRA rate is applied automatically and the deduction appears on your T2125.
Gear and props as expenses
Lens rentals, memory cards, backdrops, and props are all deductible. Scan the receipt on-site before you forget.
Fitness Trainers & Coaches
Built for sessions, travel, and equipment.
Invoice clients for sessions, track travel to gyms, and log equipment purchases.
Invoice
10-session package - Kim T.
$900.00
Expense
Resistance bands · foam roller
$78.00
Session or package invoicing
Invoice per session or sell 5- and 10-session packages. Clients pay upfront; you track what's been used.
Travel to every client location
Log drives to client homes, gyms, and parks. The CRA mileage rate is applied automatically for your deduction.
Equipment and certs deducted
Resistance bands, weights, foam rollers, and certification renewals are all deductible. Scan the receipt and it's done.
Trades & Contractors
Built for job sites and material costs.
Log materials, track job site mileage, and invoice for labour and parts.
Invoice
Bathroom reno - labour + materials
$6,400.00
Expense
Lumber · hardware · tools
$1,240.00
Labour and materials on one invoice
Break out labour, materials, and subcontractor costs as separate line items. Clients see the detail; you stay organized.
Job site mileage at CRA rates
Every drive to a job site is logged and the CRA rate is applied automatically. The deduction shows up on your T2125.
Tools categorized correctly
Tool purchases, safety gear, and supplies are categorized to the right T2125 line. No guessing at tax time.
Marketers & Influencers
Built for multi-client content work.
Manage multiple clients, track content hours, and bill monthly retainers.
Invoice
Social content - Maple & Main
$1,800.00
Expense
Scheduling tools · Canva Pro
$89.00
Hours logged per client and platform
Track time separately for each client and each platform. See where your hours actually go and bill accordingly.
Tools and subscriptions deducted
Scheduling tools, Canva Pro, stock photos, and ad spend are all deductible. Every subscription is logged and categorized.
Retainer invoices in seconds
Send the same invoice to multiple clients each month without rebuilding it. Consistent billing, consistent income.
Event Planners
Built for vendor coordination and event billing.
Track vendor payments, log planning hours, and invoice clients per event.
Invoice
Wedding coordination - full day
$3,500.00
Expense
Venue deposit · florals
$890.00
Planning hours per event
Log every hour of coordination, site visits, and vendor calls. Bill for the full scope of your work, not just the event day.
Vendor costs tracked clearly
Venue deposits, catering, florals, and AV are logged as pass-through expenses. Your books stay clean even on complex events.
Itemized per-event invoices
Each event gets its own invoice with line items for coordination, décor, and day-of services. Professional and easy to read.
Caregivers & Support Workers
Built for client visits and care schedules.
Invoice per visit or care block, track mileage between clients, and log supply costs.
Invoice
Weekly care - M. Thornton
$640.00
Expense
Supplies · transport · parking
$58.00
Invoice per visit or care block
Bill by the hour, by the visit, or by the week. Each client gets a clear invoice that reflects exactly what was provided.
Mileage between clients
Log every drive between client locations. The CRA mileage rate is applied automatically so your deduction is always accurate.
Training and certifications
First aid renewals, CPR certifications, and professional development courses are all deductible. Track them in the Learning section.
1 / 10 - Graphic Designers & Artists
If you invoice clients and work for yourself in Canada, Freelance Folio is built for you.
Built for Canadian tax law. Not adapted for it.
Every expense category maps to a T2125 line. HST is tracked separately on every invoice and expense. The Sales Tax Summary report shows exactly what you collected and what you paid - ready for your CRA remittance.
A sampling - your accountant or the CRA T2125 guide has the full list.
Your professional development is deductible.
The Learning & Licences section finds courses and workshops relevant to your work - and reminds you that the cost is a CRA-deductible business expense. Track renewal dates for required licences so nothing lapses.
Questions.
If yours isn't here, the Ask a Question feature inside the app will answer it.
Get in touch
Questions, feedback, or just want to say hello - we'd love to hear from you.